Q. How much does microfilming cost?
A. The range of pricing for microfilming varies greatly. When the media to be microfilmed is in good condition they can be easily handled and images quality should be consistent. Some media requires very careful handing and in some cases repair prior to the microfilming process. A very broad range of pricing would include just a few cents to $1.00 or more. However, a brief telephone conversation or e-mail exchange can produce an estimated cost. To provide a firm price, we would need more information that may include a site visit or the creation of some images from a sampling of a collection.
Q. Is a formal contract required?
A. For smaller projects, no. Our customers range from individuals that have as few as a one or two documents to projects consisting of millions of images. Larger projects are formalized by either contract drafted by the client or documented by a Statement of Work that we produce that simply outlines buyer and seller responsibilities.
Q. Does Graphic Sciences have the experience and appropriate procedures in place to make sure that they can meet my requirements?
A. Graphic Sciences has been providing imaging services for business and government since 1987. We have an excellent reputation for quality work at affordable pricing and have an impressive list of satisfied customers. When we know more about your particular requirements, we can match you with references that match your profile.
Q. How will I know you can meet my quality expectations?
Prior to the production process, we request a sampling of the material to be converted to digital images. From that sampling we produce images and related data for the customer’s approval. Once approved, the images become the benchmark for all further production. If portions of a collection are different than the sampling and present image or character quality challenges, they can be discussed and further refined.
It is also important to know that Graphic Sciences is a Kodak Document Conversion Center and is monitored by Kodak to assure microfilm processing quality standards.
Q. How do I get my collection to you?
A. We receive work from all over the country. We provide pickup and delivery and we also receive work via UPS, FedEx, and U.S. Mail. If you do choose to have us produce sample images, and wish to send them via a delivery or mail service, please let us know when to expect them. We track all shipments and will contact you when they arrive.
The preservation of valuable documents, books, maps, etc. can best be accomplished by creating a microfilm copy. Properly produced and stored microfilm is rated to last 500 years. Since most paper media deteriorates more rapidly by comparison, creating microfilm images accomplishes several objectives. First, once microfilmed and stored in the proper conditions, microfilm will meet the long term retention required for historical or permanent retention documents. However, once microfilm, the images can be converted to digital and made available to a range of users from a select few to the world via the internet.