Scanning Services

Frequently Asked Questions

Q. How much does it cost to convert books, newspapers, or microfilm to digital images?

A. Since there are several factors to be considered, we need to know more about your particular requirements. A brief discussion or e-mail exchange can produce cost estimates. The factors considered in determining pricing include the book or newspaper size, number of pages per issue, if microfilmed, condition of the film, number of rolls, etc.

Q. Does Graphic Sciences have the experience and appropriate procedures in place to make sure that they can meet my quality and turnaround requirements?

A. Graphic Sciences has been providing imaging services for business and government since 1987. We have an excellent reputation for quality work at affordable pricing and have an impressive list of satisfied customers. When we know more about your particular requirements, we can match you with references that match your profile.

Q. How will I know you can meet my quality expectations?

A. Our job is to produce readable images that can be retrieved on demand. To produce high quality images at an affordable price, we must employ automation to the process. However, no two projects are alike. In some cases print or image quality can vary from image to image. All test images (and production images) are processed through our quality control process to be sure that “poor” images are re-scanned at a more appropriate setting.

There is no charge for the test and we send the images to you for your approval. Once that process is complete, you have a set of images that serves as a “benchmark” for the actual work performed.

Q. Is a formal contract required?

A. For smaller projects, no. Our customers range from individuals that have as few as one roll, book or newspaper to projects consisting of millions of images. Larger projects are formalized by either a contract drafted by the client or documented by a Statement of Work that we produce that simply outlines buyer and seller responsibilities.

Q. Is microfilm considered archival – how long will it last?

A. Microfilm is considered an archival media, meaning that it is expected to last 500 years. However, prior to the early 80’s the base media for microfilm was acetate. It has been discovered that acetate film will begin to deteriorate over time. Symptoms of deterioration are film that has become brittle or film that emits a “vinegar like” odor. Since newspapers hold valuable historical information, preserving them is essential.

Digital media is not considered archival and subject to the hazards of drive failure, obsolete software and playback media evolution. Microfilm collections converted to digital should be backed up by safely storing the original microfilm and if the conversion is made directly from the hard copy newspaper, microfilm images should be created from the digital images for long term preservation.

Q. Can you help us get the text searchable images on our website?

A. Yes, we have done that with many of our customers.

Q. How do I get the books, newspapers or microfilm to you?

We receive work from all over the country. We provide pickup and delivery and we also receive work via UPS, FedEx, and U.S. Mail. If you do choose to have us produce sample images, and wish to send them via a delivery or mail service, please let us know when to expect them. We track all shipments and will contact you when it arrives.

Book Scanning

Rare Books and
Newspaper Microfilming Scanning.

Most libraries contain rare items that are of public interest but too fragile to make available for reference or copying. Microfilm and CD/DVD media can be created without damage to the collection thus providing unlimited access to the information. Graphic Sciences converts books, manuscripts, maps and newspapers to microfilm or CD media to provide easier access and provide backup of these materials to protect them from further aging and disaster.

Some specific applications are:

  • Bound Books
  • Corporate Historical Archives
  • Newspapers
  • County Plat Maps
  • County Tract Index Books

To get more specific information or contact us to get help with your particular document problems from the storage and digital conversion experts at Graphic Sciences call 1.800.397.6620. We can develop a solution to meet your needs.